MS-WORD Advanced Features Unit-2-1

 what is the difference between wizard and template in ms word

In Microsoft Word, "wizard" and "template" serve different purposes:

1. **Wizard**: 

    A wizard in Microsoft Word is typically a step-by-step guide that helps you accomplish a specific task or set up a document with predefined settings. For example, there might be wizards for creating a resume, a letter, or a fax cover sheet. The wizard walks you through the process, asking questions or prompting you to input information, and then generates the document based on your responses.

2. **Template**: 

    A template, on the other hand, is a pre-designed document layout that you can use as a starting point for creating new documents. Templates can include formatting, styles, placeholders for text and images, and even macros or other automation. They are like a blueprint for your document, providing a structure and design that you can customize to suit your needs. Unlike wizards, templates don't typically guide you through a step-by-step process; instead, they give you a framework to work within.

In summary, while both wizards and templates assist in document creation, wizards provide guided assistance through a specific task, while templates offer pre-designed layouts for various types of documents. 

what is quick access tool bar and how to customize it in ms word 

The Quick Access Toolbar (QAT) in Microsoft Word is a customizable toolbar that provides easy access to commonly used commands, making it convenient to perform frequent tasks without navigating through various menus and ribbons. By default, it appears above the ribbon interface, but you can move it below the ribbon if you prefer.

To customize the Quick Access Toolbar in Microsoft Word:

1. **Add Commands**:
- Click on the down arrow at the right end of the Quick Access Toolbar.
- From the dropdown menu, select "More Commands."
- This will open the Word Options dialog box.
- In the "Choose commands from" dropdown menu, you can select different categories of commands to add.
- Select the command you want to add from the left column and click on the "Add" button to move it to the right column.
- You can use the "Remove" button to remove commands from the Quick Access Toolbar.
- Click "OK" when you're done.

2. **Remove Commands**:
- To remove a command from the Quick Access Toolbar, right-click on it.
- From the context menu, select "Remove from Quick Access Toolbar."

3. **Change Position**:
- If you want to move the Quick Access Toolbar below the ribbon, click on the down arrow at the right end of the toolbar.
- From the dropdown menu, select "Show Below the Ribbon."

4. **Reset to Default**:
- If you want to reset the Quick Access Toolbar to its default settings, click on the down arrow at the right end of the toolbar.
- From the dropdown menu, select "Reset Quick Access Toolbar."

By customizing the Quick Access Toolbar, you can streamline your workflow and access frequently used commands more efficiently in Microsoft Word.

what is a macro and uses in ms word

In Microsoft Word, a macro is a sequence of instructions or commands that are recorded and saved for later use. Macros can automate repetitive tasks, allowing you to perform complex operations with a single click of a button or keyboard shortcut.

Here are some common uses of macros in MS Word:

1. **Automating Formatting Tasks**: 

    Macros can be used to automate repetitive formatting tasks such as applying specific styles, adjusting margins, or changing font properties.

2. **Batch Processing**: 

    Macros can process multiple documents at once, performing the same set of actions on each document. This can be useful for tasks like converting file formats, searching and replacing text, or generating reports.

3. **Custom Commands**: 

    Macros can create custom commands or functions that are not available in the standard Word interface. This allows you to extend the functionality of Word to suit your specific needs.

4. **Data Manipulation**: 

    Macros can manipulate data within documents, such as extracting information from tables, sorting lists, or performing calculations.

5. **Workflow Automation**: 

    Macros can streamline your workflow by automating multi-step processes. For example, you can create a macro to automatically generate a table of contents, insert boilerplate text, and save the document in a specific location.

6. **Error Checking and Correction**: 

    Macros can be used to check for errors in documents and correct them automatically. This can include tasks such as spell checking, grammar checking, and consistency checking.

Overall, macros are a powerful tool in Microsoft Word for automating tasks, increasing productivity, and customizing the software to suit your individual requirements.

how to record a micro in ms word and run a macro

Recording a macro in Microsoft Word allows you to automate repetitive tasks by recording your actions and then playing them back later. Here's how to record a macro and run it in MS Word:

### Recording a Macro:

1. **Enable Developer Tab (if not already enabled)**:
- Go to the "File" tab in the ribbon.
- Click on "Options" at the bottom of the left-hand menu.
- In the Word Options dialog box, select "Customize Ribbon" from the left sidebar.
- Check the box next to "Developer" in the list of main tabs on the right.
- Click "OK" to save changes and close the dialog box.

2. **Start Recording**:
- Click on the "Developer" tab in the ribbon.
- In the Developer tab, locate the "Code" group.
- Click on "Record Macro."
- In the Record Macro dialog box, enter a name for your macro.
- Optionally, you can assign a keyboard shortcut and specify where to store the macro (in the current document, in a new document template, or in Word's global template).
- Click "OK" to start recording.

3. **Perform Actions**:
- Perform the actions in Word that you want to record as part of the macro. These can include formatting text, inserting content, navigating the document, etc.

4. **Stop Recording**:
- After you have finished recording your actions, click on the "Developer" tab again.
- In the Code group, click on "Stop Recording."

### Running a Macro:

1. **Using the Ribbon**:
- Click on the "Developer" tab.
- In the Code group, click on "Macros."
- In the Macros dialog box, select the macro you want to run.
- Click "Run."

2. **Using Keyboard Shortcut**:
- If you assigned a keyboard shortcut to your macro during recording, you can simply press that keyboard shortcut to run the macro.

3. **Using Quick Access Toolbar**:
- You can also add your macro to the Quick Access Toolbar (as described earlier).
- Once added, you can run the macro by clicking on its icon in the Quick Access Toolbar.

By following these steps, you can record macros in Microsoft Word to automate repetitive tasks and run them whenever needed. 

how to create a simple table using table button and table menu

In Microsoft Word, you can create a simple table using either the Table button on the ribbon or the Table menu. Here's how to do it using both methods:

### Using the Table Button:

1. **Click on the "Insert" Tab**:
- Open Microsoft Word and create a new document.
- Click on the "Insert" tab in the ribbon at the top of the window.

2. **Insert Table**:
- In the "Tables" group, locate and click on the "Table" button.
- A grid will appear where you can select the number of rows and columns for your table.
- Click on the grid to specify the number of rows and columns you want for your table.

### Using the Table Menu:

1. **Click on the "Insert" Tab**:
- Open Microsoft Word and create a new document.
- Click on the "Insert" tab in the ribbon at the top of the window.

2. **Access Table Menu**:
- In the "Tables" group, click on the dropdown arrow next to the "Table" button.
- From the dropdown menu, select "Insert Table."
- A dialog box will appear where you can specify the number of rows and columns for your table.
- Enter the number of rows and columns you want for your table.
- Click "OK" to create the table.

### Additional Steps for Both Methods:

3. **Format the Table (if needed)**:
- Once the table is created, you can click inside it to start adding content.
- You can resize columns and rows by clicking and dragging the borders of the cells.
- You can also format the table using the options available in the "Table Design" and "Table Layout" tabs that appear on the ribbon when you are working inside a table.

4. **Add Content**:
- Click inside any cell of the table and start typing to add content.
- You can also copy and paste content from other parts of your document or from external sources.

By following these steps, you can create a simple table in Microsoft Word using either the Table button on the ribbon or the Table menu.

how can you select text in a table in ms word

Selecting text in a table in Microsoft Word is similar to selecting text outside of a table, but there are a few additional considerations due to the structure of the table. Here are some methods to select text in a table:

1. **Click and Drag**:
- Position your cursor at the beginning of the text you want to select.
- Click and hold down the left mouse button.
- Drag the cursor to the end of the text you want to select.
- Release the mouse button to complete the selection.

2. **Click and Shift + Click**:
- Click at the beginning of the text you want to select.
- Hold down the "Shift" key on your keyboard.
- Click at the end of the text you want to select.
- This method selects all text between the initial click and the Shift + click.

3. **Using Keyboard Shortcuts**:
- To select a single word, double-click on it.
- To select a sentence, hold down the "Ctrl" key and click anywhere within the sentence.
- To select a paragraph, triple-click anywhere within the paragraph.
- To select all text in the table, you can use the keyboard shortcut "Ctrl + A" while your cursor is inside the table.

4. **Selecting Columns, Rows, or the Entire Table**:
- To select a column, click on the top edge of the column.
- To select a row, click on the left edge of the row.
- To select the entire table, position your cursor anywhere within the table and click the "Layout" tab that appears in the ribbon.
- Click on the "Select" dropdown in the "Table Tools" group.
- Choose "Select Table" from the dropdown menu.

5. **Selecting Non-Contiguous Text**:
- Hold down the "Ctrl" key on your keyboard.
- Click and drag your cursor to select multiple cells, columns, or rows simultaneously.

These methods should cover most situations when you need to select text within a table in Microsoft Word.

how to regard to table on word changing row heights, deleting rows, inserting columns, delete columns, and changing column width

Certainly! Here's how you can perform various operations on a table in Microsoft Word:

### Changing Row Heights:
1. **Manual Adjustment**:
- Place your cursor on the row boundary. The cursor will change to a double-headed arrow.
- Click and drag the boundary up or down to adjust the row height manually.

2. **Using the Layout Tab**:
- Click inside the cell of the row you want to adjust.
- Go to the "Layout" tab in the ribbon.
- In the "Cell Size" group, you can specify an exact height by entering a value in the "Height" box.

### Deleting Rows:
1. **Manual Method**:
- Click anywhere in the row you want to delete.
- Right-click and select "Delete Rows" from the context menu.

2. **Using the Layout Tab**:
- Click inside the row you want to delete.
- Go to the "Layout" tab in the ribbon.
- In the "Rows & Columns" group, click "Delete" and select "Delete Rows" from the dropdown menu.

### Inserting Columns:
1. **Manual Method**:
- Click inside the cell of the column next to where you want to insert a new column.
- Right-click and select "Insert" from the context menu. Choose "Insert Columns to the Left" or "Insert Columns to the Right" as desired.

2. **Using the Layout Tab**:
- Click inside any cell of the column next to where you want to insert a new column.
- Go to the "Layout" tab in the ribbon.
- In the "Rows & Columns" group, click "Insert" and select "Insert Columns to the Left" or "Insert Columns to the Right" as desired.

### Deleting Columns:
1. **Manual Method**:
- Click inside any cell of the column you want to delete.
- Right-click and select "Delete Columns" from the context menu.

2. **Using the Layout Tab**:
- Click inside any cell of the column you want to delete.
- Go to the "Layout" tab in the ribbon.
- In the "Rows & Columns" group, click "Delete" and select "Delete Columns" from the dropdown menu.

### Changing Column Width:
1. **Manual Adjustment**:
- Place your cursor on the column boundary. The cursor will change to a double-headed arrow.
- Click and drag the boundary left or right to adjust the column width manually.

2. **Using the Layout Tab**:
- Click inside any cell of the column you want to adjust.
- Go to the "Layout" tab in the ribbon.
- In the "Cell Size" group, you can specify an exact width by entering a value in the "Width" box.

By following these steps, you can easily manage the structure and layout of tables in Microsoft Word according to your requirements.

how to add and edit text inside the objects in word

In Microsoft Word, you can add and edit text inside various objects such as text boxes, shapes, SmartArt graphics, and even in certain types of images. Here's how to add and edit text inside these objects:

### Text Boxes:
1. **Insert a Text Box**:
- Go to the "Insert" tab in the ribbon.
- Click on "Text Box" in the "Text" group.
- Choose a text box style from the dropdown menu or draw a text box by clicking and dragging on the document.

2. **Edit Text**:
- Click inside the text box to activate it.
- Start typing to add or edit text.
- You can also copy and paste text from other parts of your document or from external sources.

### Shapes:
1. **Insert a Shape**:
- Go to the "Insert" tab in the ribbon.
- Click on "Shapes" in the "Illustrations" group.
- Choose a shape from the dropdown menu or draw a custom shape by clicking and dragging on the document.

2. **Add Text to Shape**:
- Double-click inside the shape or select the shape and start typing.
- Alternatively, right-click on the shape, select "Add Text," and then start typing.

### SmartArt Graphics:
1. **Insert a SmartArt Graphic**:
- Go to the "Insert" tab in the ribbon.
- Click on "SmartArt" in the "Illustrations" group.
- Choose a SmartArt graphic from the gallery and click "OK."

2. **Add Text to SmartArt**:
- Click on the placeholder text within the SmartArt graphic to activate it.
- Start typing to add or edit text.
- You can also use the Text Pane on the left side of the SmartArt graphic to add or edit text.

### Images with Text Wrapping:
1. **Insert an Image**:
- Go to the "Insert" tab in the ribbon.
- Click on "Pictures" in the "Illustrations" group.
- Select the image file you want to insert and click "Insert."

2. **Add Text Wrapping**:
- Right-click on the image and select "Wrap Text."
- Choose a text wrapping option such as "In Front of Text" or "Behind Text."

3. **Edit Image with Text Wrapping**:
- Click on the image to select it.
- You can now move and resize the image freely without affecting the surrounding text.
- Double-click on the image to activate it for editing. You can add text directly on top of the image or use text boxes for more flexibility.

By following these steps, you can easily add and edit text inside various objects in Microsoft Word, allowing you to create visually appealing documents with rich content.

explain the usage of clip-art gallery

Certainly! Clip art galleries are repositories of images and illustrations that can be readily inserted into documents, presentations, or other projects. These images are typically categorized based on themes, making it easier to find the right visuals for your needs. Here's how you can use the clip art gallery:

1. **Accessing the Clip Art Gallery**:
- In Microsoft Word, navigate to the "Insert" tab in the ribbon.
- Look for the "Illustrations" group.
- Click on "Online Pictures" or "Clip Art" (depending on the version of Word you're using).
- If using "Online Pictures," you may have the option to search for clip art online or access images from your OneDrive or other connected services.
- If using "Clip Art," a pane or dialog box will open with a collection of clip art images.

2. **Searching for Clip Art**:
- Use the search bar provided in the clip art gallery to enter keywords related to the type of image you're looking for.
- Press Enter or click on the search icon to initiate the search.
- Word will display a selection of clip art images matching your search query.

3. **Inserting Clip Art**:
- Browse through the displayed images to find the one that best fits your needs.
- Click on the desired clip art image to select it.
- Click the "Insert" button (or double-click on the image) to insert it into your document.

4. **Customizing Clip Art**:
- Once inserted, you can resize, move, and format the clip art image as needed.
- Click on the image to select it, then use the resizing handles to adjust its size.
- You can also move the image by clicking and dragging it to a new location within the document.
- Utilize formatting options in the "Format" tab of the ribbon to apply borders, shadows, or other effects to the clip art.

5. **Exploring Categories**:
- Clip art galleries often categorize images into thematic groups (e.g., animals, food, business, holidays).
- Explore these categories to quickly find relevant images for your project.

6. **Inserting Multiple Images**:
- You can insert multiple clip art images into your document by repeating the search and insertion process for each image.

7. **Usage Rights**:
- Be mindful of usage rights and licensing agreements associated with clip art images, especially if using them for commercial purposes. Some clip art may have restrictions on usage.

By leveraging the clip art gallery in Microsoft Word, you can easily enhance your documents and presentations with visually appealing images and illustrations, adding depth and interest to your content.